Tiverton RFC Juniors

RFU NEW Player
Registration Guide

This guide is for new players joining Tiverton RFC who have never registered with the RFU GMS website before.
Registering your Player on the RFU GMS is the second part of joining Tiverton RFC Juniors. You also have to complete the club's registration form on behalf of the player. Please speak with a Parent Rep if you need further guidance.

The purpose of this guide is to walk you through the set up process to ensure no fiddly loose ends are left behind that you will need to come back and fix. The first thing to note, is that the account is set up by, and in the name of, the parent or guardian. The player's details are added later, under your account.

Step 1

Parent Account

Create it in your name.

Step 2

Player Profile

Add your child, then assign them to the club.

Step 3

Membership Fee

£15, classified as a Youth Player.

Step 4

Step 5

Consents & Waivers

Ensure they are all completed.

The RFU Game Management System

The RFU require all players to be registered with them. They do this via their Game Management System. An online portal for clubs and players.

This whole process is managed online via the RFU's GMS website: https://gms.rfu.com/GMS/Tiverton

Please note

The parent or guardian does NOT need to pay a membership fee or register as a player. Only the player does.

Creating the Parent or Guardian's Account

Click on the GMS link:

https://gms.rfu.com/GMS/Tiverton

You will see that it is already assigned to Tiverton RFC.

Tiverton RFC page on GMS — The link opens GMS already assigned to Tiverton RFC.

This will take you to the initial account creation form. Please once again remember: this needs to be completed by the parent or guardian, with their details.

Postcode lookup — When you add your postcode, click the magnifying glass icon to select your full address.

Be careful at this stage

You can ignore the Privacy notice, but you do need to tick the GMS T&C's at the bottom of the page. And don't click that green banner — you do not need to register yourself or pay any fee under your name. Now we need to create the player's profile…

Once your profile is complete you will see the below screen. Do NOT click on the green banners as they will create the player account in your name.

Quick Links panel on the GMS dashboard — Quick Links, on the right of the dashboard — Register Player and Buy Membership are always visible here, with Consents & Waivers underneath.

Add the Player's Profile

You will see the Add Person tab:

Click on this to start adding the player's details:

Adding player details — Enter your child's details here.

Once that section is complete, we can work within the player's tab — you'll know this as it is the highlighted tab:

Player tab highlighted — The highlighted tab means you are in the player's account. Note the arrow — assign the player to the club.

Assign the player to the club

One flaw in this system is that whilst you as the parent or guardian are assigned to the club automatically, the player isn't! Genius! So the first job is to assign the player to Tiverton RFC — see the arrow above. Then, inside the player's account, you need to pay the £15 RFU membership fee, complete the player registration form, and complete all the consents and waivers.

Pay the RFU Annual Membership Fee

BE CAREFUL HERE. It looks deceptively easy at first glance — however, the green banner rotates automatically from BUY A MEMBERSHIP to REGISTER TO PLAY. The font is so incredibly small it's easy to click the wrong one.

Rotating green banner — The green banner rotates between two different actions.

You want to click on this one — Buy A Membership:

Buy a membership link — If it isn't showing, wait 10 seconds for it to rotate back.

Once clicked you will see this screen. (I have zoomed out my screen to make screenshots easy, so you may need to scroll down.)

Membership options list — At the very bottom of the screen is the YOUTH PLAYER option, £15.

Check before you click

Ensure you are still in the player's tab — easy to check, as their name will be highlighted as per the screenshot. Then click ADD TO BASKET.

Bizarrely, the YOUTH PLAYER option disappears after you have clicked it. But you will see the BASKET button at the top of the page now has a 1 on it — now you need to click the CHECKOUT button:

Basket and checkout — The basket now shows 1 item — click CHECKOUT.

After you have clicked CHECKOUT this screen will appear. Double check the membership is for your child and not you, then hit PAY NOW:

Checkout summary — Confirm the name on the membership before paying.

This is the payment success screen confirming the new membership:

Registering your Player

After clicking FINISH from the last step, the system frustratingly puts you on the Parent and Guardian tab. You will need to switch back to your child's tab:

Child name tab — Switch back to your child's tab before continuing.

Then, using the rotating green banner, make sure you click on Register to Play (Age Grade).

Register to play banner — Wait for the banner to rotate to the registration action.

Then complete this form.

Format of rugby & position

It asks for Format of Rugby, contact or non-contact — non-contact is for Age Groups U8 and U7 only. It also asks for your child's position. If they have a preferred one, add it; this has no bearing on where they play. It is merely an RFU data collection field for their purposes, not Tiverton's or your child's coach's. Personally I put UNSPECIFIED, as Hughie is 9 years old and positions aren't relevant for his age group. Basically, don't stress it.

Registration form — The player registration form.

Make sure you complete the waivers — however, we have more to come…

Waivers on the registration form — Waivers within the registration form.

Consents and Waivers

This is the section that tripped up everyone last year — the well hidden Consents and Waivers. It's on the main dashboard, bottom right hand corner:

Green ticks all round

The Consent to Photo Distribution is not mandatory, however all the others are — so please make sure they all have a GREEN tick.

You're all done

You have now completed your child's Membership and Registration for the 26/27 season. If you have any questions, please direct them to your Parent Rep.